Ⅰ Personal Information Protection Policy

1. We will obtain personal information through appropriate and fair means in accordance with laws and regulations, and will maintain its accuracy and manage it safely.
2. We will not use personal information for any purpose other than that stated at the time of acquisition.
3. Except as required by law, we will not provide personal information to third parties without the prior consent of the individual.
4. When we entrust the handling of personal information to a business partner, we will limit the information provided to only the necessary extent, obligate the business partner to manage personal information through contracts or other means, and provide appropriate supervision.
5. We will take safety management measures to prevent the loss, destruction, falsification, leakage, etc. of personal information, as well as against risks such as unauthorized access from outside.
6. If an individual wishes to disclose, revise, suspend use of, or delete their own personal information, we will respond promptly within reasonable limits.
7. We will provide training to our executives and employees on the contents of this policy and our internal regulations, as well as appropriate management methods, to ensure the appropriate handling of personal information.
8. We will appoint a person in charge of protecting personal information and will continually review this policy and the contents of our internal regulations as well as our management system, striving to maintain and improve them.

II. Specific Personal Information Protection Policy

1. In order to prevent the loss, destruction, falsification, and leakage of specific personal information as well as the risk of unauthorized access from outside, and to properly manage specific personal information, we will take safety control measures such as clarifying responsibilities, establishing internal regulations, educating and training personnel handling administrative tasks, and taking physical and technical measures to prevent accidents such as leakage.
2. We will respond promptly, appropriately and sincerely to any complaints, consultations or inquiries about specific personal information received at our relevant desk.
3. The Company will appoint a person responsible for protecting specific personal information and will continually review the contents of this policy and its internal regulations, as well as its management system, and strive to maintain and improve them.

1. Acquisition of personal information

When acquiring personal information, our group will notify or publicly announce necessary information such as the purpose of use, and will do so through lawful and fair means, and will not use improper methods.

2. Purpose of using personal information

Our Group will use the personal information you provide to us for the following purposes only as long as necessary to carry out our business.

1. Your personal information
   • To provide information about our group's products and services
   • To sell, provide and support our group's products and services
   • To develop and provide better products and services
   • To respond to inquiries, requests for information, etc.
   • To conduct and analyze questionnaire surveys
2. Personal information of business partners
   • For business-related communications and negotiations
   • To conclude, execute and manage contracts with business partners
   • To manage business partner information
   • For accounting procedures such as payment
3. Personal information of job applicants
   • To contact you regarding the selection process and send documents, etc.
   • For recruitment activities such as selection decisions
4. Personal information of employees
   • For business-related communications and procedures
   • For business audits
   • For employment management
   • For safety and health management
   • To respond to internal reporting and other compliance issues
5. Personal information of former employees
   • To manage personnel information
   • For post-resignation communications and procedures

3. Provision of personal information to third parties

Personal information held by our Group will not be provided to third parties without the prior consent of the individual, except when required by law.

4. Shared use of personal information

Our Group may share personal information within the scope of the purposes of joint use set out below.
 

[Items of personal data to be shared]

Name, address, affiliation, position, telephone number, fax number, email address, and other attribute information

[Scope of parties to joint use]

Our Group

[Purpose of use by joint users]

The purpose of use will be the same as that of personal information within our group.

[Person responsible for managing personal data]

Sumitomo NACCO Forklift

5. Purpose of use and handling of specific personal information

We will not acquire or use the personal number and personal information including the personal number (specific personal information) set forth in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures ("My Number Act") for any purpose other than the limited and specified purposes in the Act. Furthermore, we will not provide specific personal information to third parties, except for the limited and specified purposes in the My Number Act. Specific personal information within our group will be managed appropriately by taking safety control measures set forth separately in the "Specific Personal Information Protection Regulations" etc.

6. Disclosure, correction, and suspension of use of personal information

If an individual requests the disclosure of their own personal information, our Group will respond promptly, except in the following cases:

• When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
• When there is a risk of significant hindrance to the proper implementation of our business
• When it would violate laws and regulations

In addition, if an individual wishes to correct, add to or delete their own personal information because the content is not factual, or to have the use of or deletion of their personal information suspended or suspended from being provided to a third party because it is being handled in violation of laws and regulations, we will investigate the request and respond accordingly.

For inquiries regarding the above, please contact the following:
Please note that when requesting disclosure, correction, or suspension of use, we will ask you to present identification (driver's license, passport, etc.) to verify your identity.

 

[Personal Information Inquiry Desk]

474-8555 Daitocho, Obu City, Aichi Prefecture, 75-XNUMX
Sumitomo NACCO Forklift Human Resources Group, Human Resources and General Affairs Department
Phone number 0562-48-5251